Fwd: Research Updates: Conflict of Interest Requirements and ChatGPT Terms

Tue Jun 6 23:39:50 EDT 2023

It may be useful for many on our team to understand the legal ramifications
of research (and perhaps beyond just research) use of LLM tools such as
Chat GPT.

So it would be nice if at least one Autonian (the more the better) could
attend that session and summarize it for the rest of us.

Cheers,
Artur

---------- Forwarded message ---------
From: Philip L. Lehman <Philip.Lehman at cs.cmu.edu>
Date: Tue, Jun 6, 2023 at 9:57 PM
Subject: Research Updates: Conflict of Interest Requirements and ChatGPT
Terms
To: <scs-faculty at cs.cmu.edu>
Cc: <scs-research_admins at cs.cmu.edu>

Friends,

I'm writing on two separate topics for your awareness:

   1. An update session on terms and conditions for ChatGPT
   2. Our Conflict of Interest (CoI) module has been updated to meet
   federal standards.  *Researchers are now required to complete
   disclosures prior to their next proposal submission or annual disclosure
   (whichever is earlier). *

Details are below and guidance on the latter is also available on ORIC's
revised web site (links at the bottom of this email).

Philip

____

*Details:*

*(1) University Contracts is presenting a session on the terms & conditions
of OpenAI's ChatGPT at 3pm Wednesday, June 14th.  *

*Wednesday, June 14th *– *ChatGPT Update from UCO*

         Presenter: Matthew D’Emilio, University Contracts Office

*3:00pm** – 4:00pm*, via Zoom
<https://cmu.zoom.us/j/99168659957?pwd=SkYzSUw1Z1JOelBOZWF6NHUwWGpPUT09>

Meeting ID: 991 6865 9957  |  Passcode: 096480

*(2) Information from CMU ORIC on new Conflict of Interest (COI)
Requirements:*

We're providing updates to CMU’s Guidelines and processes related to
conflict of interest (COI) disclosures, which go into effect on June 5,
2023 and may impact researchers and others listed on sponsored projects.

*What is changing?*

All sponsored project participants will see the following changes:

   1. The SPARCS COI module will be upgraded to a newer version of the
   software.  The system will look a little different and some terminology has
   changed – for example, instead of completing Annual Certifications,
   researchers will now be asked to update your Disclosure Profile annually.
   The COI training required every other year has been streamlined along with
   other actions of the disclosure process to make it easier to complete.

   2.  A new version of the Financial Conflict of Interest (FCOI)
   Guidelines will be available on our [ORIC, see below] website on June 5,
   2023.  This document has been restructured to include more information
   about differences in agency-specific COI policies, but there are no
   substantive differences to the content of the FCOI requirements.

   3. A new process and Guidelines have been developed for disclosure of
   Outside Activities within SPARCS COI.  The OA Guidelines, which will also
   be available on our [ORIC, see below] website on June 5, 2023 provide more
   detail, but broadly, this means researchers will now be required to
   disclose new types of activities and relationships that were not previously
   required, including, for example, unpaid activities, outside appointments,
   token payments such as honoraria that don’t rise to the level of requiring
   an FCOI disclosure, and gifts or in-kind contributions.  OAs only need to
   be disclosed if they are related to a researcher's professional,
   scientific, research, or academic expertise.  OAs will be disclosed at the
   same time as FCOI disclosures in a single disclosure process.

   4. Researchers with potential conflicts of interest, and staff who act
   as conflict of interest management plan monitors, will see some
   streamlining and updates to those processes.

*What do researchers/investigators need to do as a result of these changes?*

Nothing immediately. These changes are being implemented in the SPARCS COI
system on Monday, June 5, 2023. However, researchers will not be impacted
until the next time they are required to update their Disclosure Profile in
SPARCS.

Expiration dates for your current Annual Certification and your current COI
training, along with all disclosure data, will be transferred during the
upgrade.  If researchers are currently overdue to disclose or complete
training they will receive a one-time reminder when the new system comes
online on June 5, 2023, and then will return to receiving reminders at the
same intervals they already receive them (monthly, for most types of
overdue notifications.)

Researchers will be required to review and update their Disclosure Profile
at the time of their next proposal submission or their next Disclosure
Profile expiration date, whichever comes first.  In addition, ORIC staff
may reach out to research personnel as they receive new grants in the
coming months to ensure their disclosures are up to date.

*Why are these changes being made?*

These updates are being driven by changing federal regulations and
increased federal scrutiny regarding accurate reporting of outside
interests, as well as recommendations made by the President’s Committee on
International Engagements.  Specific regulatory changes and/or
communications from agencies that are motivating these changes include:

   - NIH’s updated disclosure requirements related to the biosketch and
   other support (see NOT-OD-21-073) became effective January 25, 2022. These
   changes expand what must be reported as “other support.”

   - NSF’s changes to current and pending support were updated on January
   30, 2023. These changes expand what must be reported as “other support.”

   - The National Science and Technology Council has released guidance to
   agencies on implementing the White House’s National Security Presidential
   Memorandum-33 (NSPM-33). In following this guidance, many federal agencies
   are expected to enact future policy and process changes that will generally
   lead to a greater number of participants in federally funded projects
   having to disclose a larger number of activities in their COI and/or
   current/pending/other support requirements.

   - NASA released a draft conflict of interest and conflict of commitment
   policy for public comment in January 2023.

The changes being made to the SPARCS COI process and system will support
compliance with these current and anticipated changes in federal
requirements. They will also enable future changes to systems and processes
that will allow OSP and ORIC to provide more comprehensive and streamlined
support to investigators in preparing their COI disclosures and
current/pending/other support declarations to agencies.

*Additional information:*

ORIC’s revised COI website containing guidance about these changes,
including the new Guidelines is at at
https://www.cmu.edu/research-compliance/conflict-of-interest/index.html.

For more information on SPARCS, please visit the SPARCS website at
http://www.cmu.edu/research-office/sparcs/.

If you have additional questions, please email
coi-compliance at andrew.cmu.edu and
CC pll at cs.cmu.edu.

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