Connectionists: Heidelberg Open Lab Workshop: Organizing scientific events, April 7th

[Mateusz Kostecki]

Hello,

We are excited to announce our first *Heidelberg Open Lab Workshop*!

Organizing scientific events—whether workshops, summer schools,
conferences, or symposia—can seem overwhelming. You need to design the
event structure, secure funding, invite guests, promote it, manage
payments, and communicate with participants. On top of that, there are
logistics to handle, including catering, flights, hotels, and scheduling.

It’s a lot to juggle, but with the right approach, key knowledge, and a
strong support network, you can successfully organize an event—even with
limited resources.

During this workshop, you will learn how to design your event, define its
target audience, and set clear goals. You’ll discover strategies for
securing funding, finding sponsors, and writing grant applications. We’ll
explore effective ways to promote your event through social media and
mailing lists, as well as how to approach graphic design to enhance
visibility. You’ll also gain insights into fostering a positive atmosphere
for participants and planning the next steps after your event concludes.

Join us and gain the skills to make your scientific event a success!
The event will take place on* Monday, April 7th at COS, Heidelberg at 16:45*.
Please find the application form and more info here -
https://openlabhd.org/2025/03/25/organizing-scientific-events-workshop-april-7th/.
The workshop is free of charge,

Best,
Mateusz Kostecki
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