Fwd: Re: Reimbursement information

[Artur Dubrawski]

Team,

We need to clearly separate business vs personal expenses when we are on 
the Auton lab business travel.

For instance, any stays extended or enhanced for personal purposes 
(sightseeing/visiting) over the duration of each trip beyond what is 
directly required by business needs, cannot be funded by any of our 
research projects and everyone would have to cover these parts of their 
costs from their personal funds.

Please keep that in mind when submitting your requests for reimbursement.

It is best to separate business vs personal costs upfront, and only 
submit claims for the business-related part. It actually saves time and 
hassle.

Thanks
Artur


-------- Forwarded Message --------
Subject: 	Re: Reimbursement information
Date: 	Wed, 11 Oct 2017 10:01:46 -0400
From: 	Jean Harpley <jean at cs.cmu.edu>
To: 	Karen Widmaier <krw at andrew.cmu.edu>, Artur Dubrawski 
<awd at cs.cmu.edu>, Nathan Michael <nmichael at cmu.edu>, John Dolan 
<jmd at cs.cmu.edu>, Illah Nourbakhsh <illah at cs.cmu.edu>



Karen,

Thank you very much.  If you care to, you can also provide them with
this information.

 From Jean Harpley:

This is standard travel policy.  DDFR exception approval is required for
any unusual circumstance.  If you are unsure if your travel plans require
advance approval, please drop me an email and ask, I'll be happy to
research it.

The way to achieve DDFR exception approval is by submitting details
via email following these guidelines:

http://roboguide.ri.cmu.edu/policies-procedures/ddfr-exception-approval-process.html

Business & Travel Expense Policies can be found at:
https://www.cmu.edu/finance/controller/bte/index.html

On 10/11/2017 9:45 AM, Karen Widmaier wrote:
> Can you please convey the following message to your lab:
> For future trips (conferences, project report meetings, demos, 
> hackathons, etc.):
> *Travelers extending any trips to include personal legs and/or 
> additional days not
> justified by business travel must secure advance DDFR approval. *
> If the trip is audited, you may be required to pay the amount back to 
> CMU or sponsors.
> If you have any questions concerning your travel, please feel free to 
> contact me before making arrangements for your trip.
> Karen
> /Karen Widmaier/
> /Carnegie Mellon University/
> /5000 Forbes Avenue/
> /NSH 3203/
> /Pittsburgh, PA  15213/
> /412.268.7551/
> /FAX:  412.268.7350/
> _krw at andrew.cmu.edu_ <mailto:krw at andrew.cmu.edu>
>

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