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Team,<br>
<br>
We need to clearly separate business vs personal expenses when we
are on the Auton lab business travel.<br>
<br>
For instance, any stays extended or enhanced for personal purposes
(sightseeing/visiting) over the duration of each trip beyond what is
directly required by business needs, cannot be funded by any of our
research projects and everyone would have to cover these parts of
their costs from their personal funds. <br>
<br>
Please keep that in mind when submitting your requests for
reimbursement.<br>
<br>
It is best to separate business vs personal costs upfront, and only
submit claims for the business-related part. It actually saves time
and hassle.<br>
<br>
Thanks<br>
Artur<br>
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<th nowrap="nowrap" valign="BASELINE" align="RIGHT">Subject:
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<td>Re: Reimbursement information</td>
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<th nowrap="nowrap" valign="BASELINE" align="RIGHT">Date: </th>
<td>Wed, 11 Oct 2017 10:01:46 -0400</td>
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<th nowrap="nowrap" valign="BASELINE" align="RIGHT">From: </th>
<td>Jean Harpley <a class="moz-txt-link-rfc2396E" href="mailto:jean@cs.cmu.edu"><jean@cs.cmu.edu></a></td>
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<th nowrap="nowrap" valign="BASELINE" align="RIGHT">To: </th>
<td>Karen Widmaier <a class="moz-txt-link-rfc2396E" href="mailto:krw@andrew.cmu.edu"><krw@andrew.cmu.edu></a>, Artur
Dubrawski <a class="moz-txt-link-rfc2396E" href="mailto:awd@cs.cmu.edu"><awd@cs.cmu.edu></a>, Nathan Michael
<a class="moz-txt-link-rfc2396E" href="mailto:nmichael@cmu.edu"><nmichael@cmu.edu></a>, John Dolan
<a class="moz-txt-link-rfc2396E" href="mailto:jmd@cs.cmu.edu"><jmd@cs.cmu.edu></a>, Illah Nourbakhsh
<a class="moz-txt-link-rfc2396E" href="mailto:illah@cs.cmu.edu"><illah@cs.cmu.edu></a></td>
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<br>
<br>
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<font face="Times New Roman, Times, serif">Karen,<br>
<br>
Thank you very much. If you care to, you can also provide them
with <br>
this information.<br>
<br>
From Jean Harpley:<br>
<br>
This is standard travel policy. DDFR exception approval is
required for<br>
any unusual circumstance. If you are unsure if your travel
plans require <br>
advance approval, please drop me an email and ask, I'll be happy
to <br>
research it.<br>
<br>
The way to achieve DDFR exception approval is by submitting
details<br>
via email following these guidelines:<br>
<br>
</font><font face="Times New Roman, Times, serif"><a
href="http://roboguide.ri.cmu.edu/policies-procedures/ddfr-exception-approval-process.html"
moz-do-not-send="true">http://roboguide.ri.cmu.edu/policies-procedures/ddfr-exception-approval-process.html</a></font><font
face="Times New Roman, Times, serif"><br>
<br>
</font><font face="Times New Roman, Times, serif">Business &
Travel Expense Policies can be found at:</font><font face="Times
New Roman, Times, serif"><br>
<a moz-do-not-send="true"
href="https://www.cmu.edu/finance/controller/bte/index.html">https://www.cmu.edu/finance/controller/bte/index.html</a></font><br>
<br>
<div class="moz-cite-prefix">On 10/11/2017 9:45 AM, Karen Widmaier
wrote:<br>
</div>
<blockquote type="cite"
cite="mid:66dca3422ef340fc8f7232b0a75a3086@PGH-MSGMLT-01.andrew.ad.cmu.edu">
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<font size="4" face="Times New Roman"><span
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<div>Can you please convey the following message to your
lab:</div>
<div> </div>
<div>For future trips (conferences, project report meetings,
demos, hackathons, etc.):</div>
<div> </div>
<div><b>Travelers extending any trips to include personal
legs and/or additional days not<br>
justified by business travel must secure advance DDFR
approval. </b></div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
<div>If the trip is audited, you may be required to pay the
amount back to CMU or sponsors.</div>
<div> </div>
<div>If you have any questions concerning your travel,
please feel free to contact me before making arrangements
for your trip.</div>
<div> </div>
<div>Karen</div>
<div> </div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
<div><font size="2" face="Calibri"><span
style="font-size:11pt;"><i>Karen Widmaier</i></span></font></div>
<div><font size="2" face="Calibri"><span
style="font-size:11pt;"><i>Carnegie Mellon University</i></span></font></div>
<div><font size="2" face="Calibri"><span
style="font-size:11pt;"><i>5000 Forbes Avenue</i></span></font></div>
<div><font size="2" face="Calibri"><span
style="font-size:11pt;"><i>NSH 3203</i></span></font></div>
<div><font size="2" face="Calibri"><span
style="font-size:11pt;"><i>Pittsburgh, PA 15213</i></span></font></div>
<div><font size="2" face="Calibri"><span
style="font-size:11pt;"><i>412.268.7551</i></span></font></div>
<div><font size="2" face="Calibri"><span
style="font-size:11pt;"><i>FAX: 412.268.7350</i></span></font></div>
<div><font size="3"><span style="font-size:12pt;"><a
href="mailto:krw@andrew.cmu.edu"
moz-do-not-send="true"><font size="2" face="Calibri"
color="#0563C1"><span style="font-size:11pt;"><u>krw@andrew.cmu.edu</u></span></font></a></span></font></div>
<div><font size="3"><span style="font-size:12pt;"><img
src="cid:image001.png@01D0DB62.AB1A2640"
moz-do-not-send="true"><img
src="cid:part5.850454E9.DB3435E4@cs.cmu.edu"
class=""></span></font></div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
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<div><font size="3"><span style="font-size:12pt;"><br>
</span></font></div>
<div><font size="3"><span style="font-size:12pt;"> </span></font></div>
</span></font> </blockquote>
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